AGENDA

Agenda in simple words means ‘things to do’. It is a checklist of the matters to be discussed at a meeting. It is prepared by the Secretary in consultation with the Chairperson. It is usually sent with to the members along with the notice of the meeting. It enables the participants to come prepared for discussion to the meeting and helps the Chairperson to guide and control the meeting.

The matters for discussion in the Agenda should be arranged in a logical order. The sequence should not be altered during the meeting without the consent of the members. The first item in the Agenda is usually reading and approving the minutes of the previous meeting. There is a provision to take up ‘Any other matter/s with the permission of the Chair’, but this can be done only after all the listed items have already been discussed. The last item is usually the vote of thanks to the chair. The Agenda of different types of meetings vary in content.

 

Sample 1

Agenda

·        Reading of Notice of minutes

·        Reading of minutes of the last meeting

·        Report of subcommittee to increase membership

·        Consider suggestions to collect funds

·        Any other business with the permission of the chair

·        Vote of thanks to the chair

 

Sample 2

Agenda

For the meeting of the Board of Directors to be held on 2^nd April 2022 at the Company’s Registered Office:

-         Confirmation of the minutes of the last meeting held on _____

-         Matters arising out of the minutes

-         Placing an order for replacement of old and outdated machines of the Manufacturing Plant

-         Report from the Director on his recent visit to the US to explore possibilities of collaboration with the firm US Manufacturing Associates Ltd.

-         Proposal to appoint purchasing agents at Texas, USA

A   Any other business with the permission of the Chair

-         Date of next meeting

-         Vote of thanks to the Chair